ST Norge

Automatic reconciliation of Vipps and Klarna between WooCommerce and PowerOffice GO

ST Norge imports and sells sports nutrition and cycling gear through several online stores on WooCommerce, with PowerOffice GO as its accounting system. The setup consists of four online stores – three for consumers and one for retailers:

Maksimer has built an integration that automatically imports orders from WooCommerce to PowerOffice and reconciles payments from both Vipps and Klarna. The result is a complete flow from sale to posted voucher, with no manual data entry.

Together with ST Norge and their accountant, Maksimer built the solution on Maco, our own integration platform. Vipps and Klarna entries now close automatically in PowerOffice, B2B and B2C are handled in the same flow, and both the client and the accountant are spared the manual reconciliation that used to take hours every month.

An accounting flow that keeps up with e-commerce

The old integration was not built for the way ST Norge actually works. Orders from the four online stores did not automatically become vouchers in PowerOffice, and payments from Vipps and Klarna had to be matched to orders by hand. The client saw many open Vipps and Klarna entries sitting in PowerOffice and wondered when they would close automatically instead of manually.

At the same time, the company had a more demanding setup than most: one Vipps account, three separate Klarna merchants, a dedicated B2B store for retailers alongside the B2C stores, and two VAT rates that had to be right on every line. No standard integration covered this.

To move forward, they needed a solution that:

imported orders automatically from WooCommerce to PowerOffice, with no manual data entry
closed the Vipps and Klarna entries, so reconciliation took care of itself
separated B2B from B2C in the same flow, and created new B2B customers in PowerOffice automatically
handled both VAT rates correctly per line, 15% on food products and 25% on equipment and shipping

WooCommerce integration with PowerOffice using Maco

We built the integration on Maco, connected WooCommerce with PowerOffice GO, and let the client keep all the systems they already used. The solution covers three flows.

Automatic reconciliation of Vipps and Klarna

Payments are matched to orders automatically, and the entries close without anyone touching them. Payout vouchers now arrive weekly instead of monthly, giving ST Norge and their accountant a better view of cash flow.

Orders straight from WooCommerce to vouchers

Vipps- and Klarna-paid orders from the online stores are imported automatically and become vouchers in PowerOffice per payout period, with the correct VAT on every single line. No duplicate work, no manual corrections at month end.

B2B and B2C in the same integration

B2C orders become vouchers, while B2B orders from the retailer store become actual orders with a customer in PowerOffice, ready for invoicing. New B2B customers are created automatically if they do not already exist.

We used to spend a lot of time every month manually reconciling Vipps and Klarna payments against our orders. Now everything runs automatically, from order to finished voucher in PowerOffice, and we don’t have to think about it at all. That has freed up time we would rather spend running and growing the company.

— Kjetil Toth, ST Norge

Results

Since the integration went live, ST Norge has an accounting flow that runs on its own day to day.

Full automation from WooCommerce to PowerOffice GO, with no manual order entry.
Vipps and Klarna entries close automatically, and weekly payout vouchers give a better view of cash flow than before.
B2B and B2C are handled in the same integration, with automatic customer creation and correct VAT per line.
Time freed up for both the client and the accountant, from reconciliation to running and growing the business.

Why this solution was right for ST Norge

Three things made the project a success:

The integration covered the entire flow. Orders, Vipps reconciliation and Klarna reconciliation are all solved for one and the same client. That complete coverage is rare, and it is what actually makes reconciliation disappear from everyday work.
The client kept their systems. WooCommerce and PowerOffice GO stayed. Maco ties them together, so ST Norge did not have to switch platforms to get rid of the manual work.
The solution was built for ST Norge’s reality. Three Klarna merchants, a dedicated B2B store and two VAT rates are not something a standard integration can handle. We built for the setup they actually have, not for an average.

If you have several online stores, several payment methods, B2B alongside B2C or mixed VAT rates, the challenge is the same – even if your systems differ from ST Norge’s.

We build accounting integrations for online retailers who want to spend their time selling, not reconciling. With automatic order flow from WooCommerce to PowerOffice, reconciliation of Vipps and Klarna, and a solution tailored to your exact order flow.

Shall we talk?

Feel free to get in touch for a no-obligation chat about how we can automate the accounting flow for your online store. Read more about integration between WooCommerce and PowerOffice GO, or see all our integrations.